Information
Supplier area
This site provides comprehensive information for existing and potential suppliers with the aim of deepening partnerships and optimizing communication.
Basis for a long partnership
We strive for a trusting, fair, and long-term partnership with all our suppliers. Continuous improvement of our purchasing performance is necessary to optimize our own workflows, meet deadlines for our customers, and ensure the highest quality. We expect from our suppliers:
- The highest quality in all products and services
- Reliability in consulting and delivery
- Competitive prices
- Services and advance notice of potential disruptions
- Willingness to participate in electronic invoicing
Reliability
In order to reliably provide our own services, the KÖTTER Group requires absolutely punctual delivery by the date specified in the order. Packaging and/or shipping instructions must be strictly adhered to. If it becomes apparent that the requested delivery date cannot be met, immediate notification is essential. The reasons leading to delivery delays must be investigated and remedied. Cooperation is only possible on this basis. In emergencies, all measures must be taken to shorten the normal delivery time.
- Competition
If the KÖTTER Group is presented with lower prices by competitors for relevant, high-revenue products, current suppliers will be given the opportunity to review and adjust their pricing.
- Central Purchasing
KÖTTER GmbH & Co. KG Administrative Services (VDL), based in Essen, is the central purchasing unit of the Group. It is the primary point of contact for all framework and special agreements.
- Written Orders
All orders must be placed in writing as a prerequisite for invoice processing. Any additional services must also be approved and confirmed in writing by the contracting party.
- Delivery Notes
All deliveries and services must be documented in writing (signed by employees of the KÖTTER Group) using delivery notes. Without proof of delivery, no payment will be made!
- Invoices
All invoices for the KÖTTER Group are processed centrally at VDL. The invoice must state the commissioning company of the KÖTTER Group including the correct legal form. The ordering party must be clearly indicated!
- General Terms and Conditions of Purchase
You can also find relevant information for a successful cooperation in the "General Purchasing Conditions", the "General Terms and Conditions for Security Subcontractors", and the "General Terms and Conditions for Cleaning and Personnel Services Subcontractors" provided here.
If you have any questions, please contact: einkauf(at)koetter(dot)de
Electronic invoicing
All suppliers are required to submit electronic invoices in PDF format via email to invoice(at)koetter(dot)de.
You too can benefit from digital invoicing:
- Faster processing of your invoice
- Quicker communication in case of complaints or invoice discrepancies
- Elimination of printing and postage costs
- Ongoing transparency throughout the entire invoice process
Environmental protection through the conservation of valuable resources
For the implementation of electronic invoicing, we have partnered with Basware GmbH, the global market leader for purchase-to-pay solutions. Basware offers various options for sending electronic invoices. If you have any questions regarding this topic, please contact us:
Manuel Müller
Head of Accounts Payable
(0201) 27 88 - 158
manuel.mueller(at)koetter(dot)de
